Terms of Reference

Committee Name: South Hams Hash House Harriers (SH4) Mis-Management Committee

Purpose:

The committee exists to ensure the safe and efficient running of SH4

The Responsibilities:

Ensure that a safe and enjoyable hash takes place in the South Hams every Wednesday.
Organise social events
Delegate specific responsibilities to other hashers eg Hash Flash, Words Editor, Haberdashery, Webmaster and others as required
Manage the bank account: subscriptions and payments
Review Health & Safety and procedures for Risk Assessment and ensure that guidelines are followed
Secure appropriate insurance
Keep records as required eg numbers of runs, H&S information
Maintain a Website containing information for hashers
Hold a general meeting (AGPU) once a year to which all hashers are invited

Authority:

A quorum of 4 committee members must be present in order for decisions to be made
The committee has the authority to make and implement decisions taken in line with the ethos of the organisation.

Composition:

The committee will consist of the GM, Hash Cash and On-Sec and up to 3 other active members of SH4
Committee members are appointed annually at the AGPU. Committee members must be members of SH4
Committee members will usually serve a minimum of one and a maximum of 3 years unless there are extenuating circumstances. After 3 years members will step down to allow other hashers to take a turn. A member may return to the committee after a year has elapsed if re-elected by the AGPU
If membership of the committee falls below 4 during the course of a year the committee may co-opt a new member to make up a quorum

Meetings:

The committee will meet once a month??? Either at a location convenient for all members or via Zoom
The agenda will be circulated electronically a week before the meeting
Action minutes will be recorded and published on the Hash Website to ensure complete transparency to all hashers
Hashers can request items for the committee meeting agenda through the GM or On-Sec
4 members must be present in order for the meeting to be quorate.
Between meetings the committee will communicate through a closed WhatsApp group.

Reporting:

The minutes of meetings will be made available to all hashers via the SH4 website within 1 week following meetings

TOR Review:

Comittee Matters